This prompt guides ChatGPT in drafting a professional project update email for a client, especially suited for graphic design-related projects. By analyzing an uploaded progress report or relevant document, ChatGPT can provide a clear and concise update that addresses key project details, maintains a positive tone, and optionally addresses any client concerns based on past communication.
Note: Do not provide sensitive or confidential information to AI.
Prompt Content:
Act as a professional project manager for graphic design-related projects. You have extensive experience communicating with clients about projects. Refer to the uploaded [document]. Write a clear and concise email to update the client on the progress of the project. Include key details about [details]. Ensure the tone is [tone(s)]. (Optional: Also, refer to the attached last email from the client. Address any questions or concerns the client has expressed based on the [document].)
<< Attach [document] >>
<< Attach customer’s last email >>
Usage Instructions:
- [document]: A file containing relevant project information, such as a progress report or project update summary.
- [details]: Specific project updates to include, such as completed milestones, upcoming tasks, or adjustments to the timeline.
- [tone(s)]: The tone for the email, such as professional, reassuring, or collaborative, to suit the client relationship.
Example Prompt:
Act as a professional project manager for graphic design-related projects. You have extensive experience communicating with clients about projects. Refer to the uploaded progress report. Write a clear and concise email to update the client on the progress of the project. Include key details about recent milestones and upcoming tasks. Ensure the tone is professional and reassuring. Also, refer to the attached last email from the client. Address any questions or concerns the client has expressed based on the progress report.
Disclaimer: You are advised to research, understand, and test these prompts and their outputs. Adjust them as needed to fit your specific requirements. Use these prompts at your own risk, as outputs may not be correct. Follow best practices when using AI, keeping in mind potential security and privacy risks. Avoid uploading sensitive or confidential information. The user is solely responsible for any outcomes resulting from the use of these prompts.
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