This prompt guides ChatGPT to draft a professional email updating a client on specific revisions made to a design project. Based on the provided document, ChatGPT can generate an email that explains the design changes in a clear, client-friendly manner, tailored to the desired tone and any specific requirements.
Note: Do not provide sensitive or confidential information to AI.
Prompt Content:
Act as a professional project manager for graphic design-related projects. You have extensive experience communicating with clients about projects. Based on the attached [document], draft a clear and concise email to the client explaining the specific revisions made to their [design]. Include details about [details]. Maintain [tone(s)]. Also, [additional requirements]. (Optional: Refer to the attached last email from the client. In your email, address any initial client feedback that led to these revisions based on the [document].)
<< Attach [document] >>
<< Attach customer’s last email >>
Usage Instructions:
- [document]: A file with relevant background information, such as a design brief, design specifications, or revision notes.
- [design]: The type of design project being revised, such as a poster, logo, or website layout.
- [details]: Key information to include about the revisions, such as reasons for changes or specific improvements made.
- [tone(s)]: The tone of the email, such as professional, positive, or collaborative.
- [additional requirements]: Any additional instructions, like emphasizing alignment with client goals or summarizing next steps.
Example Prompt:
Act as a professional project manager for graphic design-related projects. You have extensive experience communicating with clients about projects. Based on the attached design brief, draft a clear and concise email to the client explaining the specific revisions made to their website layout. Include details about layout adjustments, color updates, and typography improvements. Maintain a professional and positive tone. Also, highlight how these revisions align with the client’s branding goals. Refer to the attached last email from the client. In your email, ddress any initial client feedback that led to these revisions based on the design brief.
Disclaimer: You are advised to research, understand, and test these prompts and their outputs. Adjust them as needed to fit your specific requirements. Use these prompts at your own risk, as outputs may not be correct. Follow best practices when using AI, keeping in mind potential security and privacy risks. Avoid uploading sensitive or confidential information. The user is solely responsible for any outcomes resulting from the use of these prompts.
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