Use this prompt to create a polite follow-up email to check in with a recipient regarding a previous email. It includes an option to remind the recipient of an upcoming deadline, underscores the importance of a response, and requests an update in a courteous manner.
Prompt Content:
Draft a courteous follow-up email to [recipient’s name] regarding the email sent on [email date] about [subject]. (Optional: Remind the recipient to respond before [deadline].) Emphasize the importance of their response and politely request an update.
Usage Instructions:
- [recipient’s name]: The name of the person receiving the follow-up email.
- [email date]: The date the original email was sent, e.g., October 12, 2023.
- [subject]: The main topic or subject of the original email, e.g., project proposal, meeting agenda, document submission. Add more details if necessary.
- [deadline]: (Optional) The date or time by which a response is requested, e.g., “Friday, November 10.”
Example Prompt:
Draft a courteous follow-up email to Dr. Emily regarding the email sent on October 14, 2024, about the annual budget proposal. Remind the recipient to respond before Friday, October 18. Emphasize the importance of their response and politely request an update.
Disclaimer: You are advised to research, understand, and test these prompts and their outputs. Adjust them as needed to fit your specific requirements. Use these prompts at your own risk, as outputs may not be correct. Follow best practices when using AI, keeping in mind potential security and privacy risks. Avoid uploading sensitive or confidential information. The user is solely responsible for any outcomes resulting from the use of these prompts.
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